Skip to content

Application Process

1. Attend a Study Abroad Information Session

 

2. Research Study Abroad Programs / Select One Study Abroad Program and Apply

  • Click here to find approved study abroad programs.

3. Meet with the Director of Academic Engagement
 

  • Once you have been to an info session or "Study Abroad 101", you may schedule a meeting with the director or student worker:
  • Director of Academic Engagement: Brock Brenneman – bbrenneman@calbaptist.edu 

4. Start Study Abroad Application Through CBU's Terra Dotta 

  • Find your program on https://calbaptist.terradotta.com on the "Programs" section. If your study abroad program is not available, let the Director of Academic Engagement know.
  • Begin your application through Terra Dotta, completing the "Step 1: Study Abroad Basics" form and submitting recommendations.

5. Meet with Academic Advisor to Create Degree Plan (Step 2)

  • Create a degree plan that includes your time abroad
  • Upload your degree plan and click the date and advisor you met with on your Terra Dotta application. This will be under "Step 2: Meet with Academic Advising and Develop Degree Plan."

6. Meet with Department Dean or Chair

  • Discuss the possibility of study abroad with the dean or department chair of your program/major.
  • Discuss any academic variances that might occur. A variance is needed if you wish to take a course abroad that is within your major/minor/concentration.
  • Submit Recommendation "Department Dean/Chair." The Department Dean/Chair will electronically acknowledge they have met with you through Terra Dotta.

7. Complete Study Abroad Program Provider Process

  • Complete program requirement/application for third party study abroad company. Email any documents that require study abroad approval to director. 

8. Apply for a Passport/Student Visa (if required)

  • Passport must be valid six months past your return date.
  • Your third party program will guide you through the visa process for your host country.

9. Submit Course List and Descriptions (Step 3)

  • Upload or complete your list of 7 (semester) or 3-5 (summer) courses, your program snapshot and program weblink through your Terra Dotta application. This will be under "Step 3: Course List and Descriptions."
  • Once this step has been completed, you will be officially "approved" for study abroad, giving you new options on Terra Dotta.

                           Application Deadlines

Term

  Available Program Type

  Deadline
Spring Travel
 		   Individual Study Abroad   October 1
Summer Travel   Individual Study Abroad   March 15
Fall Travel   Individual Study Abroad   April 1
                                 
                       Student Accounts Payment Deadlines
 

Term

  Available Program Type

  Deadline
Spring 2023
 		   Individual Study Abroad January 4, 2023
Summer 2023   Individual Study Abroad May 3, 2023
Fall 2023 Individual Study Abroad August 9, 2023
 
?
10. Study Abroad Final Course Selection & Registration (Step 4A)
  • After the University Registrar reviews your application and courses, they will post your approved courses on Terra Dotta under, "Step 4: University Registrar: Study Abroad Course Approvals."  
  • Once you have looked over the courses, select the courses you want to take abroad and submit them under, "Step 4A: University Registrar: Final Course Selection & Registration."
*Include academic variance if needed. If you are not satisfied with the approved courses, submit a new course list with descriptions under "Step 3: Course List and Descriptions" by selecting the pencil edit tool and let the Director of Academic Engagement know. University Registrar will review the new list.

11. Financial Aid 

  • A Financial Aid advisor will be in contact regarding your financial aid. 
  • Your application will be forwarded from Registrar's Office to Financial Aid for review through Terra Dotta.
  • Meet with Financial Aid if needed.

12. Pay Balance to CBU

  • Student Accounts will be in contact regarding your study abroad invoice.
  • Students will not pay their program provider directly. 
  • Balance must be paid to CBU two weeks before departure date.

13. Submit the Remainder of Your Terra Dotta Forms

  • Submit Emergency Contacts and International Insurance, Flight Itinerary, Medical Information, Visa Upload and any remaining forms.

14. Attend Study Abroad Pre-Departure Orientation

  • Director of Academic Engagement will schedule orientation and provide details on time and date.

15. Bon Voyage!

  • Check-in upon arrival to your destination. Send director email within the first week of arriving.

16. Attend Return Banquet     

  • Attend a mandatory debrief meeting.
  • Report any change of courses while overseas.
  • Get involved. Become a Global Ambassador and share with other students.